PERSONAL ASSISTANT (WK Consortium Sdn Bhd) - Kota Kinabalu
Possess related secretarial or personal assistant working experience in the construction/development industry would be an advantage.
Preferably with an accounting background.
Knowledge in legal will be an added advantage.
Organised, meticulous and has a good sense of urgency.
Good written and spoken communication skills.
Excellent computer and administration skills.
Matured and able to work independently.
Proven ability to work under pressure and tight deadlines.
Required language(s): Bahasa Malaysia, English and Chinese.
To maintain and provide efficient and responsive administrative, organisational, financial and personal administration to the Chief Executive Officer to prioritise her time.
To organise and maintain Chief Executive Officer’s diaries and making appointments.
To advise the Chief Executive Officer of impending work deadlines for both internal and external commitments, e.g. reports, presentations, projects, etc.
To filter incoming emails, faxes, post and correspondence and highlight urgent correspondence.
To organise inbound emails into appropriate folders.
To prepare correspondence on behalf of the Chief Executive Officer, including drafting general replies.
To chase responses to requests and emails to/from the Chief Executive Officer.
To screen phone calls, enquiries and requests, and handling them in an appropriate manner.
To liaise effectively with internal divisions/departments on behalf of the Chief Executive Officer.
To liaise competently with external parties e.g. Solicitors, Bankers, Local Authorities, etc. on behalf of the Chief Executive Officer.
To service meetings, including preparation of meeting papers, obtaining and preparing briefing materials and presentations, and taking minutes when requested/where necessary.
To arrange travel, visas, accommodation, and occasionally travelling with the Chief Executive Officer.
To devise and maintain office systems including data management and filing.
To keep accurate records and files at all times and as appropriate.
To retrieve files.
To assist the Chief Executive Officer with all other related assigned tasks.